Explain what the part must do
Describe the assembly, mating components, and features that affect fit or function. State whether the order is a prototype, replacement, or repeat job and identify any requirements that change between sample and production quantities.
Keep model and drawing in sync
Provide the current model and drawing with matching units, part number, revision, material, quantity, and datum scheme. Mark important holes, pockets, profiles, threads, and surface requirements. Resolve mismatched dimensions before asking suppliers to quote.
Separate critical dimensions from notes
Identify which features determine acceptance and which are reference only. State tolerance requirements on the drawing and name any requested inspection reports. Avoid relying on broad phrases such as precision or high quality without measurable criteria.
Define included work
List finish, deburring, marking, assembly, outside processing, packaging, and documentation requirements. Ask the supplier to confirm what is included and identify assumptions or exclusions.
Compare the proposal against the RFQ
Review material, quantity, revision, operations, inspection, finish, packaging, shipping, and timing assumptions. Ask questions about the quote before approval and keep any changes traceable to an updated drawing.
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